Every dollar you spend,
visible and accounted for.
Requests, approvals, budgets, receiving, invoices and payments in one pipeline. AI reads your invoices and watches for anomalies, so the boss sees the whole picture and finance stops rebuilding spreadsheets at month-end.
Not an approval tool. A pipeline from request to payment.
Every purchase has an owner, an approver, a budget line, an invoice and a payment date. When something is stuck, the system tells you who to chase.
Requests & approvals
Catalog items in one click; off-catalog with a written reason. Routed by amount, department and category, with a finance review above threshold.
Budgets committed first
Annual, quarterly and department budgets. Placing an order reserves the amount; approval locks it. Overspend is blocked at the source, not discovered at month-end.
Invoice matching
Match what the supplier actually issued. A partial invoice clears the matched part and carries the balance — it is not an exception.
Payment instructions
Cleared orders queue up, four checks run (bank details, contract, amount, duplicate), then the batch exports to treasury.
Executive cockpit
Spend, pipeline, trend, structure, anomalies and per-head cost on one screen. Every number opens the orders behind it.
Connects to what you run
Sync requests and departments from your OA, orders from your storefront, push messages to WeCom. We fill the middle, we do not replace your stack.
AI is not a chat box. It does the work.
Models run on our own endpoint, so your documents stay inside the company. AI produces reads and suggestions; posting, paying and budget changes always need a human click.
Invoice reading
Scans, photos and PDFs: number, date, total, tax and seller. Digital invoices go through text extraction; messy scans go to the vision model.
Allocation
One collective invoice covering a dozen orders. AI extracts the line items, matches them to orders by product and quantity, and proposes the split.
Anomaly alerts
The same item costs 30% more this time; one supplier holds 90% of spend; a department is down to 10% of budget. You hear it first.
Advisor
A monthly brief: what went up, where you can save, which invoices are missing, which supplier to negotiate with. Each item links to the source.
Ask in words
“How much did marketing spend this month?” “Which orders exceeded budget?” Answers respect the asker's permissions.
Approval copilot
Drafts the justification, quotes the policy clause, reminds the requester about missing documents.
How AI reads one invoice
① Classify: invoice or statement
② Digital invoice → text extraction (more accurate)
③ Scans and photos → vision model
④ Line items → text model
⑤ Match supplier + items + amount against open orders
⑥ Human confirms, then it is posted
Where AI stops
· Reads and drafts only, never writes to the ledger
· Numbers must match the document; if unsure it leaves blanks
· Posting, paying and budget changes require a human
· Own model endpoint, data stays in company
· Every suggestion links back to the document
Every step has a person, a timestamp, a reason.
① Request
Pick from the catalog or describe the need. Amount, category and purpose come along automatically.
② Approve
Routed by amount and category: manager → finance → owner. Above threshold adds a review.
③ Reserve budget
Approval locks the amount; everyone else's available budget drops immediately.
④ Purchase & receive
Procurement places, tracks and receives the order. Status is visible to the requester.
⑤ Invoice in
The supplier mails the invoice to a dedicated address; the system reads it and finds candidate orders.
⑥ Match
Amount, supplier and line items checked. As much as they issued is matched; the balance waits.
⑦ Pay
Cleared orders enter the payment queue, pass four checks and export to treasury.
⑧ Close
Cost flows back, margin becomes visible, month-end needs no rebuilding.
The boss does not want reports. He wants conclusions.
How much is spent, whether the year will overshoot, where money is stuck, which supplier takes too much, which invoices are missing — on one screen, each number clickable.
Traffic lights
Budget running hot, approvals piling up, missing-invoice rate too high — colour-coded, with the person to chase.
Trend and forecast
Twelve-month trend, month over month, and where the year lands at the current pace — two months before it happens.
Drill to the order
Org → category → supplier → order. Every figure traces back to the source document.
Three spreadsheets that never agree, or one pipeline.
| Step | Without a platform | With CAPS |
|---|---|---|
| Who may spend what | Verbal, from memory | Budget enforced, blocked at source |
| Approvals | Chat messages, scrolled back | Workflow, with who is holding it |
| Spend visibility | Month-end rebuild, numbers disagree | Real time, drillable to the order |
| Invoices | Finance matches one by one | AI reads, finds orders, carries balances |
| Payments | Spreadsheets by chat, double-pay risk | Queue + four checks, paid entries void |
| Audit request | Dig through mailboxes | Full trail on every order |
We fill the middle.
Keep your OA, keep your storefront, keep your reimbursement flow. CAPS sits between them and connects requests, budgets, invoices and payments.
Who can see what is enforced, not hidden.
Role isolation
Employee, manager, procurement, finance, admin, owner — each sees their slice. The owner is read-only, company-wide.
Data boundaries
Managers only see their own departments. Enforced at the API, not by hiding buttons.
Full audit trail
Who changed what, when, from what value. Export on request.
Private deployment
Install on your own servers; data never leaves. AI can be disabled entirely.
See the savings first. Then the price.
Four plans by company size. The first one is free forever.
Free
- ✓Sourcing network: catalog + group pricing
- ✓Requests · approvals · one department budget
- ✓WeCom alerts · Excel import/export
- ✓Invoice registration (manual / email)
- –AI limited to basic invoice reading
- –No allocation · no advisor
- –No payments · no multi-entity
Pro best value
- ✓Everything in Free
- ✓Budgets: annual / quarterly / department
- ✓Full invoice matching incl. partial and collective
- ✓Payment instructions + four checks + export
- ✓Full AI: reading · allocation · alerts · advisor · ask
- ✓Read-only owner account + monthly brief
- ✓Integrations: OA · storefront · WeCom · mailbox
Business
- ✓Everything in Pro
- ✓Multi-entity, multi-company, multi-currency
- ✓Org tree to 1,000+ departments
- ✓Open API + webhooks for ERP / BI
- ✓Onboarding support, division by division
- ✓Group-wide supplier consolidation view
- –AI allocation stays advisory
Enterprise
- ✓Everything in Business
- ✓Private deployment, data stays in-house
- ✓Two-way ERP / accounting integration
- ✓SSO, custom approval chains and forms
- ✓Dedicated success manager + quarterly review
- ✓Outcome clause: miss the agreed savings, pay less
Estimate your savings
Two sliders. We do not connect to any of your data.
Let us run the numbers with you
Fifteen minutes. We look at your size, departments and current systems, and estimate how much manual work and overspend the platform removes.
- Real screens, not slides
- Your scenario, walked end to end
- A cost-control checklist you can keep
- If it is not a fit, we will say so
See where every dollar goes.
Approvals, budgets, invoices and payments in one system, starting today.
Book a 15-minute demo